Vendor Application

Hours of Southlake Oktoberfest 2017:

Friday: 5:00 p.m. to 11:00 p.m.
Saturday: 10:00 a.m. to 11:00 p.m.
Sunday: 12:00 p.m. to 5:00 p.m.

Online submissions are not currently accepted. Please print and complete the form located at the bottom of this page.

Application Deadline: June 1, 2017

Arts & Crafts

Application Fee: $25 Non-refundable (separate check from the entry fee)
Entry fee: $350.  Corner Booth: $400
You must create the work you exhibit and sell or it must be authentic German goods. Include non-returnable photos of products you will exhibit and sell.
You will be provided a space that is approximately 11' x 11'.
You will be responsible for providing your own equipment, including freestanding 10x10 covered tents, tables or chairs, heavy-duty electrical extension cords, duct tape, clamp lights, kitty litter or similar product (in case of damp ground), and any other supplies.
If you require a double space, please contact the Southlake Chamber for pricing.
Location & Arrival Times - Each vendor will receive a time schedule for arrival. Location and Placement of each vendor will be determined at the sole and absolute discretion of the host.
Please or include a non-returnable photo/color copy of festival set-up. DO NOT send us to a website vendor to provide electronic photos!

Checklist:

Vendor application plus $25 non-refundable application fee (separate check from the entry fee)
$350 check ,money order or credit card (plus an additional $50 if requesting a corner booth)
Notarized Hold Harmless Agreement - this must accompany your application before we can begin the approval process
Photos/color copies of festival set-up
 

Food Vendors

Application Fee: $25 Non-refundable (separate check from the entry fee)
Entry fee: $350 plus 20% of gross sales on food coupon basis and includes electricity
Water is available on site although not available at each food vendor location.
Provide required amperage, voltage, and rig dimensions, including booth and/or trailer including the tongue.
Please include a non-returnable photo/color copy of festival set-up.

Checklist:

Vendor application plus $25 non-refundable application fee (separate check from the entry fee)
$350 check, money order or credit card
Notarized Hold Harmless Agreement - this must accompany your application before we can begin the approval process
Photos/color copies of festival set-up
Power needs
Rig dimensions
Copy of current health permit (817-321-4981)

Only handmade arts and crafts will be accepted – Vendors not complying will be sent home with no exception or refund.

Please print and complete this application and mail it to the address below. Incomplete forms will not be processed. Your application will be reviewed and chamber staff will contact you.

Checks or money orders are to be made payable to:
Southlake Chamber of Commerce
1501 Corporate Circle, Suite 100
Southlake, TX 76092
Include the $25 (non-refundable) application fee.
A $30 fee will be charged for returned checks.

Online submissions are not currently accepted.

 

 
 
Southlake Chamber of Commerce Advantage Air Alpine Materials Andrews The Barrows Firm Bath Planet Children's Health Cook Children's Dave & Buster's Del Friscos Earthwise Pet Supply Farmer's Insurance First Financial Bank Frontier Communications Frost Bank Geico Go Global Highland Landscaping The Kings University Kroger Leaf Guard Pappy's Pet Lodge Park Place Mercedes Benz, Lexus, Jaguar The Roof Agency Silverleaf Resorts Sleep Number Southlake Style Spine Team Texas Springfree Trampoline Tahiti Village Texas Health Harris Methodist Hospital Southlake Texas Toyota Vario Systems Whites Chapel Wildwood Grill Wynne Moore Group Advantage - Sponsor Better Faster Urgent Care - Sponsor Baylor Scott and White Medical Center - Sponsor Cyclebar - Sponsor Family Health - Sponsor Global Exchange Vacation Club - Sponsor Girl Scouts of Texas Oklahoma Plains - Sponsor Harbor Chase Assisted Living - Sponsor Hashem Orthodontics - Sponsor Hollywood Feed - Sponsor ProCore Fitness - Sponsor Power Home Remodeling - Sponsor Southlake Motorcars - Sponsor Methodist Southlake Hospital - Sponsor Always Travel With Us - Sponsor Cambria Hotels and Suites - Sponsor Capital One Home Equity Loans - Sponsor Casual Living Patio and Fireside - Sponsor Center Point Renovations - Sponsor Champion - Windows, Sunrooms, Roofs, Home Exteriors - Sponsor The Thompson Group Classic Chevrolet - Sponsor DFW Audi - Sponsor Gadgik - Sponsor Huggins Honda - Sponsor Patron Tequila - Sponsor Sabre - Sponsor Sewell Cadillac of Grapevine - Sponsor Speedy Bee Car Wash and Detail - Sponsor Wintergreen Synthetic Grass - Sponsor ZYN22 - Sponsor Carvana - Sponsor